Get your repetitive tasks done in a snap with these two easy ways to repeat text in a Word document!
Do you have any repetitive tasks in your daily work that seem to take forever to get done? Of course you do! These aren’t fun things to do, but they need to be done, and we all have the same question: How can I get this boring task over with quickly? There are two easy ways to repeat text in a Word document, which will cut your time down from hours to minutes. And both methods are simple and quick! Let’s get started…
How to Select Repeated Text
There are two quick and easy ways for you to copy repeated text from the same source into multiple different locations. One way is to highlight the parts of the word or sentence that you want copied, then click Edit on the toolbar and click Find and Replace. In the window that pops up, there is an option at the bottom that says Regular Expressions.
You can search for this option by highlighting it, so it highlights everything underneath. The other way is to select all of the text that you need copied, then click Edit on the toolbar and click Copy. Next, go to where you want it pasted-for example-and hit CTRL+V (or CMD+V). Word will automatically find any duplicates and paste them for you. If there are more than four sentences, the process is exactly the same.
If you have more than one line of text to copy, say paragraphs instead of sentences, here’s how: Select all of the lines that you want copied, then click Edit on the toolbar and click Copy. Then select where you want it pasted-again like before-hit CTRL+V (or CMD+V) and Word will automatically paste them all together! When you’re finished, be sure to save your work.
How to Repeat Typed Text with CTRL+SHIFT+ENTER
Find the sentence you want to replicate. Press and hold Ctrl+Shift+Enter (on PC) or Cmd+Shift+Enter (on Mac). Release, and the line should appear. Another way is to highlight the text and right-click on it. Select the Replace option, then select All from the submenu. Type in how many times you want it repeated and click Replace All when finished. You can also select a specific word or phrase and use CTRL+D to duplicate it. Remember that this will not work for images, tables, charts, etc., but will work for most everything else like text boxes and shapes.
Bonus Tip – Copy Multiple Rows at Once
Need to copy multiple rows of data? If you’re working on a spreadsheet and want to copy the same data across rows or columns, it’s possible by changing the formatting. To do this, select the cells you wish to copy, then go to Format > Cells > Define New Column (or Define New Row). A pop-up window will appear. Enter a heading and press OK. That’s all there is to it – now all the selected cells have been copied down/across for you!
If you have more than one line of text to copy, say paragraphs instead of sentences, here’s how: Select all of the lines that you want copied, then click Edit on the toolbar and click Copy. Then select where you want it pasted-again like before-hit CTRL+V (or CMD+V) and Word will automatically paste them all together! When you’re finished, be sure to save your work.
